The Common Human Resources System (CHRS) project is a California State University project with the goal of transforming the Human Resources business processes and practices and consolidating individual campus database instances into a single, centrally managed system.
Over the last several years campus has been working on preparing for CHRS through meetings with project experts who are guiding campuses on upcoming system changes and data clean up through Position Papers. Module documentation that is guiding the design also provides information to understand what will be different in CHRS compared to our current PeopleSoft system.
The Chancellor’s Office Executive Sponsorship team has released a video showing their support of the project.
Why is the CSU implementing CHRS?
CHRS is a streamlined, sustainable, and cost-effective HR system that offers opportunities for collaboration and enhancement across the entire CSU system. CHRS is based on PeopleSoft 9.2 with modifications to make it work for the CSUs business needs. These modifications have been designed by experts from all the CSUs, and are being built by the Chancellor’s Office.
To learn more about why CHRS is being rolled out, watch this short video:
Throughout the CHRS project’s implementation, updates will be sent to keep campus informed of the progress. For more information on the CHRS Program, please contact us at [email protected].
CHRS Modules
CHRS Recruiting
CHRS Recruiting is used to advertise positions, hire, and onboard talented faculty, staff and student workers. All 23 CSU campuses and the Chancellor’s Office will use CHRS Recruiting to hire employees by the end of 2021. CHRS Recruiting configurations are ultimately governed by the Chancellor’s Office.
Absence Management
This module processes CSU absences such as sick days, vacation time, personal holidays, bereavement, and other leaves. Employees enter their own absences through self-service. Multi-institution security will ensure users only have access to data at their campus. This module will be the system of record for tracking all leave types at the CSU which are not required to be tracked on either the job record or through an extended leave process.
Benefits Administration
The Benefits Administration Module processes and tracks CSU benefits eligibility and enrollment information, including:
- Employee health, dental, vision, life, disability, health flexible spending, dependent flexible spending, COBRA, and retiree dental
- Contains employee and dependent information regarding eligibility and enrollment
- Manages the transmission of enrollment data to Delta Dental, the State Controller’s Office (SCO) and CalPERS Systems
Labor Cost Distribution
The primary goal for the Labor Cost Distribution custom module is to transmit a CSU payroll expenditure journal from the PeopleSoft HCM application into the Common Financial System.
Time and Labor
Time tracking and processing module for all employees’ time to create the Payroll Input Process (PIP) file to produce an employee’s paycheck. Tracks, validates and processes time worked, overtime, shift premiums and task reporting. Integrates with Absence Management module to collect absence data. Data is sent to State Controller’s Office (SCO) and processed by the Payroll Input Management System (PIMS) to produce employee paychecks.
Temporary Academic Employment
Temporary Academic Employment (TAE) is a custom module used for the management of Temporary Faculty data, including:
- Appointment data for creating and printing appointments
- Automatic loading of TF transactions into Job Data
- Reports to assist in the management of TF data
Workforce Administration
The Workforce Administration Module is a repository for the core employee data used in all the other Modules, such as person and job data. Includes:
- Profile Management, employee-specific data
- Manage Faculty Events, data unique to Faculty employees
- Position Management, position-specific data